Careers

Job Purpose

Due to ongoing growth and expansion within THREE60 we have an exciting opportunity for an Operations Administrator, to join our team in Singapore. The Operations Administrator offers assistance to all departments and serves as a backup when needed. Essentially, this role entails versatility and flexibility, encompassing various responsibilities to maintain seamless operations in the office.

Key Responsibilities & Accountabilities

1. Monitor and oversee to the general upkeeping of the office
2. Coordinate meetings and functions for THREE60 Singapore office
3. Procurement and proper management of office supplies and assets
4. Assist with all travel, hotel & airport transfers for THREE60 offices SG/KL/TH employees.
5. Responsible for office administration payments within reasonable time to ensure business continuity (office courier service, office telephone, office cleaning services, office utility bills (power, water, wifi, security), office catering & lunch management services)
6. Maintain and file all business records in a systematic manner
7. Documentation and Record Keeping – Assist in maintaining accurate and up-to-date records related to Office / HSE
8. HR & Training Support:
   – Assist in monitoring staff leave
   – Assist in organising and coordinating office and offshore training programs eg HSE.
   – Help maintain training records for employees
9. Communication:
   – Support the communication of corporate, HR, HSE and operations information to employees
   – Assist in creating and distributing awareness materials
10. Administrative Support:
    – Provide administrative support to all department including scheduling meetings, preparing documents, and maintaining calendars
11. Inspections and Audits:
    – Participate in regular inspections to identify potential hazards in the workplace.
    – Assist with internal and external audits to assess compliance
12. Contribute to the preparation of reports for management and regulatory authorities
13. Actively participate in initiatives that promote a culture of safety within the organization
14. Manage travel/logistics arrangements for office staff (eg. Flight bookings, itinerary, accommodation, visa/work permit applications, etc)
15. Monitor the staff database; project schedule and certificates register (including training certificates, licenses and client specific offshore requirements), valid vaccinations and passports in the company information systems ensuring up-to-date data availability at all times and organise the timely renewal of documents
16. Other operational matters as required.

The above is an outline to key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The postholder is expected to undertake any tasks which may reasonably be expected within the scope of the position.

COMPETENCE REQUIREMENTS

Emergency Response

1. Assist as scribe and in managing crew matters [ ◉ ]

Knowledge & Qualifications

1. Able to demonstrate continuing personal and professional development is essential [ ◉ ]
2. Experience with office administration is essential [ ◉ ]
3. Experience with crew matters and logistics is preferred [ ◉ ]
4. Experience with marine or oil and gas is highly advantageous [ ◉ ]

Skills & Experience

1. A motivated self-starter, proactive, flexible and able to respond positively to challenge and ad-hoc requests [ ◉ ]
2. Ability to contribute to the team, but equally work on own initiative with minimum supervision [ ◉ ]
3. Strives for continuous improvement; brings solutions and constantly seeks new and better ways to work. [ ◉ ]
4. Maintain a safe working environment, complying with and promoting the Company’s HSE policy and processes [ ◉ ]
5. Works collaboratively within a team environment and takes initiative to get things done [ ◉ ]
6. Ability to communicate in a respectful manner, both verbally and written. [ ◉ ]
7. Actively shares Company vision and demonstrates ability to adapt to change [ ◉ ]

STATUS CODES:

1. Essential requirement that must be met before a candidate is appointed unless approved by the Facility Superintendent [ ◉ ]
2. Desirable requirement. Candidate may be appointed, with discretion, without full achievement of criterion but the indicated competence should be developed.  [ ◉ ]

Disclaimer: Please note the list of duties is not exhaustive in any way and may be changed at any time during the contract of employment.

If you have significant Operations Administrator experience in the energy sector then we would like to hear from you! If interested, then click ‘apply now’ to forward an up-to-date copy of your CV:

Your Application

Due to the anticipated high volume of applicants, we may be unable to personally respond to all applicants unless you are selected to progress in the recruitment process.

We would therefore like to take this opportunity to thank you for your interest in this vacancy.