Careers

Commercial Administrator

Working at THREE60

At THREE60 you will find technically and commercially exciting work in a dynamic environment, where you can achieve your potential and ambitions. You will be part of an entrepreneurial team that shares and learns openly to achieve a common set of goals.

Commercial Administrator

Vacancies


Job posting date: 27.03.24
Closing date: 27.04.24
Job Title: Commercial Administrator
Location: Aberdeen UK
Responsible to: Business Services Manager
Responsible for: No direct reports


Main Purpose of the Role

Due to ongoing growth and expansion within THREE60 we are currently seeking to employ a Commercial Administrator, to join our team in Aberdeen. To provide administrative support to contracts via delivery of Company processes and procedures. Support the business services team in the coordination of cost allocation, purchase invoice compliance, sales invoicing and credit control. 

Key Responsibilities & Accountabilities

  1. Support business services team with commercial administrative process development and delivery.
  2. Complete monthly and periodic sales invoicing for the business, including manpower, third party costs, fixed fees, lump sum charges and any other expenses, using a high degree of accuracy and attention to detail. 
  3. Provide administrative support in the preparation and analysis of contract reconciliations and re-charges. 
  4. Responsible for the completion of compliance checking and allocation of all supplier invoices, including quality check on all invoices received and address any irregularity as per agreed workflows.
  5. Interface with customer portals and systems, assist with the management of debtors and credit control and ensure issues are addressed and cash collection is expedited and maximised.
  6. Support the processing of intercompany transactions, including administration of intercompany orders, invoice processing and reporting. 
  7. Support the Finance team and contract owners with adhoc projects as required.
  8. Ensure that all work is carried out safely in compliance with Health, Safety and Environmental (HSE) policies and procedures.
  9. Other duties as assigned which may be reasonably expected within the scope of the role.

The above is an outline to key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The postholder is expected to undertake any tasks which may reasonably be expected within the scope of the position.

COMPETENCE REQUIREMENTS

Knowledge & Qualifications

  1. Formal qualification in a relevant Accountancy, Business qualification or similar (desirable). [ ]
  2. Strong commercial and contract acumen (essential). [ ◉ ]
  3. Knowledge of working in the Energy Sector (desirable). [ ]
  4. Experience of using Financial systems (essential). [ ◉ ]
  5. Extensive experience in client invoicing and management of debt (essential). [ ◉ ]

Skills & Experience

  1. Experience in the reconciliation of costs and sales (essential). [ ◉ ]
  2. Ability and commitment to complete tasks within set deadlines, while maintaining a positive attitude (essential). [ ◉ ]
  3. Proven experience of working in a Commercial role supporting businesses across multiple entities and service lines, including the administration of intercompany trading (preferable). [
  4. Excellent administrative skills (essential). [ ◉ ]
  5. Strong excel skills with the ability to manage large volumes of data (essential). [ ◉ ]
  6. Excellent communication skills with the ability to build strong relationships (essential). [ ◉ ]

STATUS CODES:

  1. Essential requirement that must be met before a candidate is appointed unless approved by the Business Services Manager [ ◉ ]
  2. Desirable requirement. Candidate may be appointed, with discretion, without full achievement of criterion but the indicated competence should be developed.  [ ]

Disclaimer: Please note the list of duties is not exhaustive in any way and may be changed at any time during the contract of employment.

If you have significant Commercial Administrator experience in the energy sector then we would like to hear from you! If interested, then click ‘apply now’ to forward an up-to-date copy of your CV:

Your Application

Due to the anticipated high volume of applicants, we may be unable to personally respond to all applicants unless you are selected to progress in the recruitment process.

We would therefore like to take this opportunity to thank you for your interest in this vacancy.